Gadsden County Public Library

Updated Display Policy

EXHIBITS AND DISPLAY POLICY

The Library has very limited display space. Nothing may be displayed in the library without official permission. Decisions as to what may be displayed will be made by the Library Commission, who may delegate this responsibility to a committee or the Library Director. Selection of a display item is not an endorsement by the Library of the work. The Library is not financially responsible for loss or damage to art works or display items. Prior to the setting up of any exhibit/display the following must be submitted:

(1) A completed application listing all pieces included and indicating the participants willingness to abide by the display policy, and

(2) A library indemnity agreement.

The time period for the display will be agreed upon prior to the display. After the display is over, the exhibitor must sign off that all pieces have been collected by them from the Library. The Library is not financially responsible for any loss or damage to items on display. The source of the display or person displaying the item must be included as part of the display.

Children’s artwork is coordinated solely by the Library Children’s Department. An indemnity agreement/ liability waiver signed by a responsible adult will be required prior to displaying the exhibit.

The exhibitor is solely responsible for transporting, arranging, dismantling and removing display items. If staff must dismantle the display after the scheduled removal date, staff will not be responsible for any loss or damage that occurs. The Library staff will supervise the method and instructions for hanging and displaying exhibits. The Library reserves the right to veto a display of an item on any reasonable grounds, including unreasonable damage to the walls, safety of patrons and staff, or other potential problems to the library.

No artwork may advocate the election or defeat of a candidate for public office or a vote for or against any proposition, political or otherwise. Displays may not contain donation receptacles. No display may solicit for a service or product. No displays may include price tags. No displays may include unlawful, obscene, abusive, or otherwise objectionable materials.


[form below is an example, official form available upon request]


Exhibit/Display Agreement

The object(s) described below has (have) been offered for display to the Gadsden County Public Library by:

Exhibitor’s Name__________________________________________ Date___________

Address___________________________________________

Telephone daytime_______________________ Evening_________________

The exhibit has been accepted subject to the conditions stated in the Exhibits and Display Policy.

Description: Listing of all items
_______________________________________________

Special needs for hanging or displaying that will be required & will be included by the Exhibitor:
_______________________________________________

Exhibitor’s signature: ______________________________ Date____________

I certify that all of the above items have been returned to me following my display in the Gadsden County Public Library.

Exhibitor’s Signature: ___________________________________________

Indemnity Agreement
In consideration of the opportunity afforded me to display said exhibits at the Gadsden County Public Library, and in recognition of possible damage or loss which may occur, the undersigned hereby knowingly, freely, and voluntarily agrees to indemnify and hold harmless the Gadsden County Public Library and its agents, representatives, officers, and staff from liability and waives any right or cause of action of any kind arising as a result of damage, loss, costs or theft occasioned by or to the said items listed.

Signature_______________________________ Date________________

Approved 1/ 29/2008

posted by GCPLStaff @ 10:14 AM